Girl Guides of Canada, Ontario Council uses a centralized banking system for all units and Trefoil Guilds. This means that all Girl Guides revenues and expenses flow through one central Royal Bank of Canada (RBC) bank account. However, the central bank account is divided into many sub-accounts. Each unit controls one sub-account, the Unit Banking Account.
To monitor the transactions in the Unit Banking Account, the Treasurer must log in to the Unit Banking Website using a unique User ID and Password provided by the Unit Banking Department Department. Through the Unit Banking Website, the unit is able to perform various financial functions such as verifying expenses and revenues, requesting credit limit increases, requesting cheques and money orders, and transferring funds to other Units or to Ontario Council.
Each unit is assigned a Unit Banking Account ID when it is opened. Complete the Centralized Banking Authorization Form for the Treasurer position and the Purchase Card Holder position. Once the Treasurer has completed the orientation quiz, the Treasurer will receive the login and password and within 3 weeks, a set of RBC deposit slips. The Purchase Card Holder will receive a VISA purchase card (as long there is a treasurer) within 3 weeks as well. Do not go to an RBC branch or any other bank to open an account; the setup is done exclusively through Ontario Council.