Girl Guides of Canada-Nova Scotia

What is Safe Guide?

Safe Guide Activity Planning and Safety Management provides the guidelines for a safe foundation on which Guiders plan dynamic activities for girls. With details on everything from supervision ratios to health and first aid, travelling to a new country or what to bring to camp, Safe Guide supports Guiders as they offer each girl the opportunity to be everything she wants to be.

The following timeline for Safe Guide submissions apply:

• For yellow events: 14 days prior to your activity or event.
• For yellow events with more than 75 participant: 21 days prior to your activity/event.
• For red events: 21 days prior to your activity/event 
• For green events: safe guide forms do not need to be submitted
• For interprovincial/international under 72 hours event: 30 days prior
• For interprovincial/international trips over 72 hours: see timelines on the 1 - International Group Trip Planning Timeline form

After you submit your forms

• you will receive an automatic response (with your tracking number) that your forms have been submitted. This is not an automatic acknowledgement (yellow level) or approval (red level) for your activity.
• Once the assessor has reviewed your forms you will receive an email either acknowledging (yellow level) or approving (red level) your forms from the GGC Portal.
• The Safe Guide Assessor may request clarification or additional information. Please follow up with her as soon as possible so that she can complete the assessment of your activity. Include your tracking number when responding.
• If, after submitting your forms, you have not heard from an assessor within one week, please e-mail the Safe Guide Adviser as above quoting your tracking number.
• If you have not received authorization for your activity at least three days prior to your activity, contact Safe Guide Adviser as above, quoting your tracking number to request a status update.

Assessors

Did you know that the Safe Guide Assessors in Nova Scotia are experienced Guiders who are here to help you? They review and assess Yellow and Red level activities to ensure the overall safety of members participating in those activities. Safe Guide Assessors provide acknowledgement for Yellow activities or GGC authorization for Red Activities. The Activity Assessor communicates with and supports the Responsible Guider to facilitate safe activities for GGC members.

Safe Guide Resources and Support

• Safe Guide manual
• Safe Guide forms
• NS Safe Guide Assessor process – SG Help Sheet
• NS Safe Guide Q & As
• Emergency contact information can be found on the bottom right-hand corner of the NS Council website home page
• Sample of a completed SG.1 (Activity Plan)
• Sample of a completed SG.2 (Caregiver/Guardian permission)
• Sample of a completed SG.3 (Notification and Authorization)
• Sample of a completed SG.4 (Emergency Response Plan)
• ns-safeguideadviser@girlguides.ca – for questions about interpreting Safe Guide and completing forms
• safeguide@girlguides.ca – for questions about submitting forms and using the GGC Portal